| Changing
or adding email addresses using Microsoft
Outlook
- Many
people use Outlook for their email program. There are different
versions (Express, 97, 98, 2000 and so on) which are all slightly different.
The instructions on this page are of a general nature and you may find
your menu labels a bit different.
- If
you use some other email program you will need to ask someone who knows
that program about changing or adding email addresses.
- When
you send mail, each message carries your email address so that people
can reply to you.
- If
you have acquired your own domain name you may prefer people to see
(and reply to) that address when you send mail. It looks better for
your business.
- You
can either change your current settings
or add a new entry and choose to send with
that identity when mailing people.
- The
instructions here do not stop you receiving mail addressed to your existing
email address. They only affect the appearance of your outgoing messages.
Changing your email address
- In
the Outlook program (not in a message) click on the menu button
for Tools
- Then
click on Accounts
- Select
the email account to be altered and click the Properties button.
- On
the first page of settings (General) there's a box called E-mail
address. This box shows the address that appears on the messages
you send - what you've used up to now.
- Change
it to an address for your new domain name. For example, anyname@yourdomain.co.uk
- DON'T
CHANGE ANY OTHER SETTINGS
- Click
the OK buttons to close all the menu items.
Then
test it.
- Send
a message to yourself and see if it returns to you after you click Send
and Receive.
- You
may need to Send and Receive twice so there's time for the message
to make it's way around Internet.
- If
it doesn't come back after a few attempts (ten minutes or so) double
check what you changed and the address you sent it to (in case you mistyped
something).
If
it all goes horribly wrong change the email address in the settings back
to its original and enlist the help of someone more used to Outlook.
back to where
you were
Adding your new email address
The
following procedure explains how to add another account exactly like the
one you use already except for the email address displayed on outgoing
messages.
- In
the Outlook program (not in a message) click on the menu button
for Tools
- Then
click on Accounts
- Select
your existing working account and click Properties. Look through
every panel of the properties and note down all the settings so you
can use them when adding a new account. Cancel out of the Properties
back to the Accounts list.
- Click
the Add button and then click Mail and follow the instructions.
- On
the first page of settings (Your Name) you will be asked to fill
in the name you want to appear on your outgoing emails. When you have
done this click Next.
- On
the next page (Internet E-mail Address) fill in the address using
your new domain name. For example, anyname@yourdomain.co.uk.
When you have done this click Next.
- On
the next page (E-mail servers) fill in the incoming and outgoing
mail servers of your existing email account. When you have done this
click Next.
- On
the next page (Internet Mail Logon) fill in the email account
name and password of your existing account. When you have done this
click Next.
- On
the next page (Friendly Name) fill in whatever name you like
for your email account name (a convenient name so you can tell which
account you are sending with). When you have done this click Next.
- On
the next page (Choose Connection Type) fill in how you connect
to email using your existing email account. When you have done this
click Next.
- Congratulations.
Now just click Finish and you have added an account that uses
your new email address.
Then
test it (as above).
If
you want all your emails automatically to carry your new address, go to
Tools/Accounts again, highlight the new address and click on Set
as Default.
You
can still send emails using your other address(es). Instead
of clicking Send when you want to send a particular message, click
on File and choose Send Using. Then choose the address you
want that outgoing email to carry. In Outlook Express you do it by selecting
the From identity when composing the message.
Then
test it (as above).
Again,
if it all goes horribly wrong change the email address in the settings
back to its original and enlist the help of someone more used to Outlook.
Remember: Outlook
does have a Help button.
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These
notes are intended as a guide for customers of Ekos Consulting Limited
only.
Ekos cannot and will not accept
responsibility for the failure of any goods or services provided by
third parties and any such failures should be taken up with the third
parties concerned.
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